Process of Accounts Receivable – Month End Rollover (Basic – No General Ledger)


You can find out what period you are in by checking out the top right of each module.  

We are looking at the Accounts Receivable Menu so we find out here the current period for Accounts Receivable. 

To change from One month to another, there are a few processes to complete, you will find these detailed below:

Daily Processing is Complete:

  • All invoices for the month need to be finished when rolling Accounts Receivable.
  • If you have POS, make sure back office has been updated from POS and the POS lane is currently closed (meaning a ‘day end’ or ‘shift end’ has been done and the lane has not yet been ‘reopened’).


Menu Option

Instructions

Do you want to charge Interest and/or Booking Fees on an Overdue Amount?

    Monthly

    7 Days (if applicable)

If not – skip these options.

1.       You will need to setup the system to do this.

2.       Run this option at Month End by highlighting in the menu and click run, select the clients that need interest charged and generate the invoices.

Match Ageing

This looks for negative and positive amounts on a Clients account and matches off.

Print Statements 

   Monthly

   7 Days (if applicable)

 

Do you have any Charge Accounts?

Make sure you run statements for them.  This will be their reminder to pay you. Remember to put in a message at the top of the screen if appropriate.

Audit Trail

Do you want to produce an Audit Trail report of transactions that have been done in the month?  You can reprint the report at any stage.

Print Key Reports – you can select the reports you want to run on a regular basis and save as Default.

Very Important:  Produce the Key reports your Business Needs to run from.

 

Once the screen is up click on Accept to run the reports.  If you want another report just pop it over to the right side to run.

 

Backup your system

Do your normal backup, all copies of Synergy need to be closed including the Booking Diary and POS/PumpLink when backing up.

 

End of Month Balance Forward – run this on the main computer. 

 

NOTE:  It is essential that you make sure everyone is out of the system.  If not you will get the message below:

Highlight End of Month Balance Forward and click Run

Click Continue